Built for supplier and vendor decisionsQuoteStack Procurement

Turn scattered quotes into one clear decision.

QuoteStack reads the quotes suppliers actually send — PDFs, photos, spreadsheets — and turns them into one clean comparison your team can review, question, and approve.

It fits the messy middle between receiving offers and committing spend, without forcing your team into heavy procurement software.

Start 15-day free trial See the preview How it works

AI-extracted

supplier PDFs, photos, and spreadsheets become structured quotes

Side-by-side

price, lead time, terms, and notes

Approval-ready

shared review links that work on desktop and mobile

SummaryPriceLead timeApproval

Deal

Aluminum coil buy

Base currency: USD

Evaluation

Best price

$18,200

Normalized in USD

Fastest lead

12 days

Across submitted quotes

Best value

Nimbus Metals

Ranking blends price + lead time

SupplierAmountLead

Nimbus Metals$18,20012d

Everline Co$17,90018d

Quanta Supply$18,74014d

Approval status

Ops approved. Finance review is still pending.

Pending

Works across industries

The categories change, but the workflow repeats everywhere: collect the options, compare them properly, and keep the record clean.

Manufacturing and materialsConstruction and field operationsFacilities and service buyingDistribution and commerce teams

That can mean raw materials, freight, subcontractors, facility vendors, packaging, maintenance, equipment, or any recurring purchase where the decision matters.

Why teams struggle

Most teams do not lose time on the buying choice. They lose time around it.

Inputs arrive in pieces, tradeoffs stay scattered, and approvals drift into inboxes. QuoteStack puts that middle layer in one calm workspace.

Inputs arrive fragmented

Quotes show up in PDFs, calls, email threads, spreadsheets, and messages. The team ends up rebuilding the same comparison again and again.

Tradeoffs are hard to read

Lowest price, shortest lead time, and best overall value are rarely the same thing. The reasoning needs a shared home.

Approval trails break easily

When review happens in chat or email, nobody is sure which version was approved or why that vendor moved forward.

Workflow

A focused flow from quote intake to approval.

Bring the options together, compare what matters, and keep the final decision traceable.

Keep responses in one record instead of across inboxes, attachments, and chat

Normalize price and compare tradeoffs in a mobile-friendly layout

Send approvals without losing the quote context behind the decision

Keep the chosen supplier, notes, and changes attached to the deal

Drop in the documents

Upload what the supplier sent and QuoteStack drafts the quote — line items, prices, lead time, terms — flagging anything it's not sure about. Or enter quotes manually and share submission links; everything lands in the same decision record.

Compare what matters

See normalized price, lead time, best value, and supplier notes without burying the team in spreadsheet cleanup.

Approve and keep the trail

Send the decision for review, record the outcome, and keep the context attached to the deal for later.

Shipped product capabilities

Every part of the supplier decision stays connected from source document to final approval.

QuoteStack covers intake, human verification, FX and landed-cost comparison, recommendations, supplier history, approvals, and the deal record around the decision.

Explore every feature

Capture and verify

Turn the supplier's source material into reviewable data

Keep the original evidence attached while giving buyers faster ways to collect, structure, and verify each offer.

AI supplier quote extraction with human review

Upload supplier PDFs, photos, and spreadsheets. QuoteStack drafts line items and commercial terms, shows field-level confidence, and asks a person to confirm uncertain data.

Manual, bulk, and supplier-led quote intake

Enter quotes directly, paste or upload CSV rows, or send an expiring supplier submission link that works without creating a supplier account.

Structured line items and commercial terms

Compare more than a headline total with quantities, unit prices, lead time, MOQ, Incoterms, payment terms, validity, certifications, freight, tax, and duty context.

Compare and decide

See the real commercial tradeoff, not just the lowest number

Normalize currencies, review buyer-side costs, and keep the recommendation understandable to the people responsible for the decision.

FX-normalized, multi-currency comparison

Normalize supplier quotes into the deal currency while showing the original amount, local display currency, applied FX rate, and rate date.

Buyer-reviewed landed-cost comparison

Add freight, tax, duty, and other buyer-assessed costs in the deal currency without altering or double-counting the supplier's stated total.

Explainable recommendations and risk flags

See best price, lowest landed cost, fastest lead time, and best value with plain-language strengths, missing-data warnings, and provisional status.

Supplier history and performance context

Reuse supplier records and review quote count, average lead time, price variance, win rate, and recent quote history across deals.

Approve and remember

Move one selected path forward and keep the record intact

Give reviewers the right context, preserve what changed, and make the decision accessible across desktop and mobile workflows.

Internal and external approval workflows

Route a selected quote through configurable approval steps, an in-app approval inbox, or expiring links for reviewers outside the workspace.

Deal lifecycle, timelines, and change orders

Track deal stages, close reasons, activity, change-order amounts, and printable change history alongside the original supplier decision.

Workspace roles, notifications, and mobile review

Coordinate managers, reviewers, and approvers with invites, activity history, notifications, and focused mobile deal and approval views.

Positioning

QuoteStack is built for supplier decisions, not for pretending to be your entire procurement stack.

The product is strongest when your team already knows how to source vendors but needs a cleaner way to compare live offers, explain tradeoffs, and push one selected path into approval.

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What QuoteStack is

A shared decision layer for comparing supplier quotes with the commercial context still attached.
A lightweight approval handoff that keeps the chosen path visible instead of summarizing it in chat or email.
A workflow for the messy middle between incoming quotes and the final sign-off.

What QuoteStack isn't

Not an ERP or purchase order system.
Not AP automation or invoice processing.
Not a giant sourcing suite trying to replace every procurement workflow at once.

Rollout, proof, and trust

Buyers do not just ask what QuoteStack does. They ask how it gets rolled out, controlled, and trusted.

That is the commercial layer we are building around the product: practical intake paths, implementation help, and clear trust surfaces instead of generic feature sprawl.

CSV upload for existing quote sheetsSupplier submission links with expiry controlsApproval links tied to one selected quoteDeal timeline and quote activity history

Integrations and intake

CSV import, supplier submission links, and approval-ready handoff give teams a practical bridge out of spreadsheets.

View integrations

Implementation support

QuoteStack rollout works best when workflow design, spreadsheet cleanup, and approver setup are scoped around one live buying process.

See services

Security and trust

Role-based access, public-link controls, activity history, and abuse protections matter more than inflated compliance theatre.

Review trust page

Explore by workflow

Start with the buying process closest to the one your team runs today.

If your team is replacing spreadsheet-heavy quote reviews, vendor comparison tabs, or ad hoc approval threads, start with the workflow that best matches your process.

Supplier quote comparison software

QuoteStack gives procurement, operations, and founder-led teams one place to compare supplier quotes, lead times, commercial notes, and approval decisions without rebuilding the same spreadsheet every time.

Explore workflow

Procurement approval workflow software

QuoteStack helps teams move procurement approvals forward with selected-quote review links, clear commercial context, and a usable record of who approved what and why.

Explore workflow

Construction quote comparison software

QuoteStack helps construction and field teams compare subcontractor and supplier quotes, weigh lead-time and scope tradeoffs, and keep approval context in one place.

Explore workflow

Manufacturing supplier quote comparison

QuoteStack helps manufacturing teams compare supplier quotes for materials, components, packaging, and recurring purchases with a clearer view of lead time, value, and approval status.

Explore workflow

RFQ comparison software

QuoteStack helps teams collect RFQ responses, compare quote details side by side, and move the selected supplier into a clear approval flow with the reasoning still attached.

Explore workflow

Vendor quote comparison tool

QuoteStack is a vendor quote comparison tool that helps teams organize multiple offers, compare tradeoffs clearly, and keep the final decision attached to the quote set.

Explore workflow

Procurement software for small teams

QuoteStack gives small teams a lighter procurement workflow for comparing supplier quotes, aligning on tradeoffs, and documenting approvals without buying a giant enterprise suite.

Explore workflow

Why we built it

QuoteStack started inside a real operating workflow.

We saw a business that knew how to buy well, but still had to run important vendor decisions from inboxes, calls, and spreadsheets.

So we built something narrower and more useful: a product that respects how teams already work, then makes the comparison and approval layer far cleaner.

Read the full story

Simple pricing

One plan for teams leaving spreadsheet mode.

Start with a 15-day free trial. Checkout automatically applies 50% off your first 2 paid months, then moves to 25 CAD/month for the Team plan.

Launch offer

15-day free trial. 50% off your first 2 paid months applies automatically. Then 25 CAD/month.

Team plan

15-day free trial. 50% off your first 2 paid months applies automatically.

25 CAD / month

Up to 3 workspace members
Unlimited deals and quotes
Supplier submission and approval links
FX normalization and decision history
AI document extraction included

Enterprise

For teams with 4+ members or custom workflow requirements

Let's talk

Custom pricing by team size and rollout scope
Dedicated onboarding and workflow design
Security review and rollout controls
Priority support and implementation guidance

Start 15-day free trial Talk to sales ROI calculator

Cancel anytime. No long-term contracts.

FAQ

Common questions

What kind of quotes can teams manage in QuoteStack?

Any workflow where you compare multiple external options before choosing one: suppliers, subcontractors, service providers, equipment vendors, or recurring purchasing decisions.

How does the AI extraction work?

Upload the document a supplier sent. QuoteStack reads it and drafts the quote with a confidence score on every field — anything uncertain is flagged for a human to confirm before it counts. The original document stays attached, so you can always check the source.

Can I compare in my local currency?

Yes. QuoteStack keeps normalized values in a base currency and can show local display currency with FX refresh support.

How do approval links work when I have multiple quotes?

You choose one quote, then send it for approval. Teammates can approve inside the dashboard. External approvers can use a simple approval link. In both cases, they see the chosen quote first.

Does the team see the decision history?

Yes. Quote changes, submissions, and approval decisions are kept in one shared trail so the reasoning stays attached to the deal.

Decision-ready snapshot

See if QuoteStack fits your workflow.

Start a 15-day free trial, get 50% off your first 2 paid months automatically, and give your team one place to collect options, compare tradeoffs, and record the decision.

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