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Shipped QuoteStack capabilities

Procurement software features built around the supplier decision itself.

QuoteStack helps a team move from the documents suppliers send to a reviewed price history, a clear comparison, an explainable recommendation, and an approval record without rebuilding the process in spreadsheets and inboxes.

The feature set stays deliberately focused: capture the commercial evidence, compare the complete cost and timing picture, then move one selected path forward with the reasoning intact.

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What the product covers today

AI-assisted intake with human verification

Document-backed materials price history

FX and buyer-reviewed landed-cost comparison

Selected-quote approvals with a durable decision trail

Capture and verify

Turn the supplier's source material into reviewable data

Keep the original evidence attached while giving buyers faster ways to collect, structure, and verify each offer.

AI supplier quote extraction with human review

Upload supplier PDFs, photos, and spreadsheets. QuoteStack drafts line items and commercial terms, shows field-level confidence, and asks a person to confirm uncertain data.

Original supplier documents remain attached to the deal for source checking.
Each extracted line can be confirmed, corrected, rejected, or restored before review is completed.
Extraction attempts retain provider, model, schema, token, and status history for operational traceability.
Paid plans include a monthly successful-extraction allowance; failed attempts do not consume it, and manual quote entry remains unlimited.

Explore the supplier quote comparison workflow

Manual, bulk, and supplier-led quote intake

Enter quotes directly, paste or upload CSV rows, or send an expiring supplier submission link that works without creating a supplier account.

Bulk import supports spreadsheet-heavy teams moving an existing comparison into one deal.
Submission links collect supplier contact details and quote terms in a mobile-friendly form.
Public intake uses expiry controls, idempotency, and abuse protections instead of open anonymous writes.

See the RFQ response workflow

Structured line items and commercial terms

Compare more than a headline total with quantities, unit prices, lead time, MOQ, Incoterms, payment terms, validity, certifications, freight, tax, and duty context.

Raw source values and normalized values remain distinct so uncertain transformations stay visible.
A workspace supplier directory and quote-entry typeahead reuse canonical supplier identity without losing the quote-time snapshot.
Commercial context stays with the quote through comparison and approval.

Review the vendor comparison use case

Compare and decide

See the real commercial tradeoff, not just the lowest number

Normalize currencies, review buyer-side costs, and keep the recommendation understandable to the people responsible for the decision.

FX-normalized, multi-currency comparison

Normalize supplier quotes into the deal currency while showing the original amount, local display currency, applied FX rate, and rate date.

Quotes keep their original currency and amount instead of overwriting supplier evidence.
Deal and local display currencies appear side by side for distributed buying teams.
Missing FX data stays explicit rather than silently producing a misleading ranking.

See multi-currency manufacturing sourcing

Buyer-reviewed landed-cost comparison

Add freight, tax, duty, and other buyer-assessed costs in the deal currency without altering or double-counting the supplier's stated total.

Supplier-reported charges and buyer-added adjustments remain separate evidence classes.
Every landed-cost review records the reviewer and timestamp.
Recommendations remain provisional until comparable quotes have completed cost review.

Explore landed-cost sourcing decisions

Explainable recommendations and risk flags

See best price, lowest landed cost, fastest lead time, and best value with plain-language strengths, missing-data warnings, and provisional status.

The same deterministic comparison logic powers deal and approval views.
Ties resolve consistently so the displayed recommendation does not jump between screens.
Incomplete FX, lead-time, or landed-cost review is surfaced as a decision risk.

See how supplier tradeoffs are compared

Supplier history and performance context

Reuse supplier records and review quote count, average lead time, price variance, win rate, and recent quote history across deals.

Historical quote snapshots preserve what the supplier offered at the time.
Performance context helps repeat buyers evaluate more than one isolated quote.
Workspace scoping keeps supplier memory inside the team that created it.

Explore repeat vendor evaluations

Historical materials price book

Turn reviewed quote, invoice, and price-list line items into a searchable workspace price history with latest and lowest comparable supplier prices.

Prices remain separated by currency and unit, and every observation links back to its source deal and document.
Exact normalized product codes are grouped automatically; items without codes require the same description, grade, and specification to match.
Unreviewed extraction results stay provisional, and historical invoices are purchasing evidence rather than accounting or payment records.

Explore materials price tracking

Approve and remember

Move one selected path forward and keep the record intact

Give reviewers the right context, preserve what changed, and make the decision accessible across desktop and mobile workflows.

Internal and external approval workflows

Route a selected quote through configurable approval steps, an in-app approval inbox, or expiring links for reviewers outside the workspace.

Approval policies can target workspace roles, named users, or external email reviewers.
The selected quote snapshot keeps price, timing, and rationale attached to the request.
A changed quote invalidates stale approval context instead of accepting a decision against old terms.

Explore procurement approval workflows

Auditable PDF and Excel decision packs

Open a print-ready supplier decision record for Save as PDF or download a structured Excel workbook for finance and operational handoffs.

The web record and workbook use the same server-side comparison snapshot, so totals and recommendations stay consistent.
Original, normalized, buyer-added, and landed-cost values remain distinct and include review warnings where context is incomplete.
Approval steps and source-document metadata travel with the comparison without exposing private approval links or adding third-party export infrastructure.

Explore the complete procurement record

Deal lifecycle, timelines, and change orders

Track deal stages, close reasons, activity, change-order amounts, and printable change history alongside the original supplier decision.

Stage changes and close reasons create a readable deal timeline.
Change orders stay connected to the commercial record instead of becoming a separate spreadsheet.
Printable change-order evidence supports field and finance handoffs.

See construction quote and change-order decisions

Multi-workspace roles, notifications, and mobile-ready review

Coordinate managers, reviewers, and approvers across one or more workspaces with controlled invites, active-workspace switching, activity history, notifications, and focused mobile review surfaces.

A new account creates a manager-controlled workspace; additional roles are assigned through invitations rather than self-selected at signup.
People who belong to multiple workspaces can switch their active workspace without mixing tenant data.
Workspace roles and row-level security keep manager, reviewer, and approver access explicit.
Notifications and approval inboxes bring pending work back to the responsible person.
Focused mobile review surfaces cover deals, comparisons, approvals, activity, and notifications.

See the small-team procurement workflow

Accounts and workspace access

People join with controlled roles instead of choosing elevated access at signup.

A new account starts a manager-controlled workspace. Managers invite teammates into explicit roles, and people who belong to multiple workspaces can switch the active workspace without combining tenant data.

Manager

Manage the workspace, team invitations, billing, approval policies, deals, quotes, and assigned approvals.

Reviewer

Create and review deals, supplier quotes, source documents, comparisons, and any approval step assigned to them.

Approver

Review workspace decision context and act on approval steps assigned by role, name, or email.

Bring one live buying process

Test the full path from supplier quote to approved decision.

Start with a real deal, a few supplier documents, and the reviewers who currently coordinate the decision through spreadsheets, messages, and email.

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Procurement software features built around the supplier decision itself.

The feature set stays deliberately focused: capture the commercial evidence, compare the complete cost and timing picture, then move one selected path forward with the reasoning intact.