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Compare supplier PDFs, photos, and spreadsheets in QuoteStack. Review AI-extracted line items, landed costs, lead times, and approvals in one buying decision.
QuoteStack helps small procurement, operations, and construction teams turn supplier documents into a reviewed comparison. Keep the source evidence attached, check commercial tradeoffs, and send the selected quote for approval.
What teams need from this workflow
Keep supplier amounts, lead times, notes, and submission history in the same workflow so the comparison is readable by finance, ops, and leadership.
Compare original amounts, currency conversions, and buyer-reviewed freight, tax, duty, and other costs. Missing data and incomplete reviews stay visible.
The selected supplier, approval comments, and workflow history stay attached to the deal instead of being reconstructed later from inboxes.
Challenge
Email replies, PDFs, spreadsheets, and calls force the team to rebuild the comparison manually before anyone can even discuss the choice.
Challenge
Lowest price, best lead time, and best overall value are rarely the same supplier, so the team needs one place to compare all of them side by side.
Challenge
When the decision moves into chat or email, the reasoning behind the winning supplier usually gets detached from the original quote set.
How the workflow runs in QuoteStack
QuoteStack is designed for the middle of the buying decision: the part after quotes come in and before the final commitment is recorded elsewhere.
Upload PDFs, photos, or spreadsheets and review the extracted line items against the source. Correct uncertain fields, enter quotes manually, import CSV rows, or collect responses with supplier submission links.
Check quantities, specifications, currencies, lead times, and commercial terms. Add buyer-assessed costs without counting charges already included by the supplier twice. Incomplete cost reviews keep recommendations provisional.
Choose the supplier that fits the purchase, record the rationale, and route the selected quote for approval. Keep the source documents and decision context attached for later review.
Worked example
A small maintenance team needs 100 identical MERV 8 filters, sized 20 × 25 inches. Two supplier PDFs quote the same specification and quantity, but different freight charges and lead times.
Illustrative figures, not customer results. Both quotes use CAD and exclude freight from their stated totals. For this example, tax, duty, and other adjustments are zero; actual purchases need their own cost review.
| Supplier | Unit price | Quoted total | Added freight | Landed cost | Lead time |
|---|---|---|---|---|---|
| Supplier A | $10.00 | $1,000.00 | $200.00 | $1,200.00 | 14 days |
| Supplier B | $10.50 | $1,050.00 | $80.00 | $1,130.00 | 7 days |
Scroll horizontally to see all costs and lead times.
Upload each PDF and review the drafted quantity, unit price, total, and lead time against the original. Confirm that both offers cover the same filter specification and quantity.
Add freight once because it is excluded from these quoted totals. Supplier A has the lower quoted total, but Supplier B has the lower reviewed landed cost: CAD 1,130 versus CAD 1,200. Complete cost review before treating the comparison as final.
In this scenario, the buyer selects Supplier B for a CAD 70 lower landed cost and a seven-day lead time. Record that rationale and send the selected quote for approval with the supplier evidence attached.
Understand the workflow, review requirements, and costs before starting.
Supplier quote comparison software puts offers in one place so buyers can compare quantities, prices, lead times, and commercial terms. QuoteStack also supports AI document extraction with human review, buyer-reviewed landed costs, and selected-quote approvals.
Yes. Upload supplier PDFs, photos, or spreadsheets to draft structured line items and commercial terms. Check the original document, confirm or correct the extracted data, and then compare the offers. Manual quote entry, CSV import, and supplier submission links are also available.
QuoteStack normalizes amounts into the deal currency and shows the applied exchange rate and date. Buyers review freight, tax, duty, and other adjustments separately from the supplier's stated total. Missing FX data and incomplete landed-cost reviews remain visible; confirm scope and included charges before relying on a comparison.
No. AI extraction drafts data that a person must review. QuoteStack shows explainable comparison signals and risk flags, while your team chooses the supplier and routes the selected quote to the appropriate approvers. Extraction can contain errors, and missing or unreviewed costs can leave a recommendation provisional.
A spreadsheet can work for an occasional simple comparison. QuoteStack suits recurring purchases where supplier documents, currency and cost checks, source evidence, and approvals need to stay together. It provides a comparison and decision workflow; it does not replace an inventory or accounting system.
The advertised Team price is 25 CAD per month for up to 3 workspace members, with a 15-day free trial for eligible customers. Paid plans include a monthly successful-extraction allowance; manual quote entry remains unlimited. Check checkout for the billed price and terms, and workspace Billing for the current extraction allowance. Larger teams can request pricing.
Good fit for
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