Procurement ROI calculator

Estimate the labor and approval time your team may recover by replacing quote spreadsheets.

QuoteStack is built for the middle of the sourcing decision: after supplier quotes arrive and before the final choice disappears into approvals, chat, and inbox threads.

This calculator is deliberately simple. It only estimates operational drag from manual comparison and approval coordination. It does not assume supplier savings, negotiated discounts, or broad procurement transformation.

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Sourcing events per monthReviewers per eventManual hours per reviewerLoaded hourly cost

Typical approval delay per event in days

Current manual review load: 54 hours / month

Hours recovered each month

18.9

Based on 35% less spreadsheet, follow-up, and approval coordination work.

Labor value recovered each year

$14,742

Loaded labor value only. This excludes supplier savings or faster project starts.

Approval days recovered per month

7.2

Assumes 30% of delay is caused by fragmented follow-up and missing decision context.

Annual sourcing events touched

144

Useful when deciding whether a focused decision workflow is worth formalizing.

What QuoteStack is / isn’t

This is a decision-layer tool, not a full procurement suite.

QuoteStack is strongest when teams already know how to source vendors but need a cleaner way to compare live offers, explain tradeoffs, and keep the approval trail attached.

What it is

Supplier quote comparison with side-by-side commercial context
Approval-ready decision records for the chosen quote
A lightweight workflow between incoming quotes and the final sign-off

What it isn’t

Not an ERP or purchase order system
Not AP automation or invoice processing
Not a supplier marketplace or full sourcing suite

Assumptions behind this calculator

Assumes roughly 35% of current review time is coordination work QuoteStack can compress: spreadsheet cleanup, answer chasing, version confusion, and approval handoff context.

Assumes roughly 30% of approval delay is created by fragmented decision context rather than policy or supplier lead times.

Use this as a rough buying conversation, not a guaranteed result. The point is to test whether the current workflow is expensive enough to justify fixing.

Turn the estimate into a real conversation

Want us to sanity-check the assumptions against your process?

Send the estimate through and we’ll look at whether the sizing is directionally right for your workflow, team shape, and approval path.

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We’ll receive the calculator inputs and the estimated savings context together, then reply with a tighter view of fit and likely payoff.

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